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Tracking software for safety, compliance, and operations teams

Track certificates, contractors, forms, incidents, and equipment in one workspace.

ZoTracker helps teams replace spreadsheet chasing with expiry alerts, assigned follow-ups, QR access, reports, and audit-ready records for the work they manage every day.

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Free for up to 3 users No credit card required Reduced certificate admin time by 80%
ZoTracker dashboard showing compliance records, workload, and module activity
12 expiring soon
51% compliance pulse

Stay audit-ready

Keep records organized and easier to prove.

Save follow-up time

Use reminders, reports, and assigned work.

Reduce avoidable gaps

Spot expiries, missing proof, and open actions earlier.

Work together

Align employees, contractors, supervisors, and managers.

What are you trying to fix?

Know what is missing, expired, overdue, or audit-ready before it becomes a problem.

Start with the workflow causing the most follow-up today, then expand into the rest of your connected ZoTracker workspace when your team is ready.

Prevent expired certificates

Track employee, contractor, and equipment-related proof with expiry alerts, ownership, files, and renewal history.

Onboard contractors faster

Keep contractor profiles, documents, orientations, certificates, forms, and project context easier to review before work starts.

Replace paper safety forms

Use digital forms, PDF workflows, public links, and QR access where teams need field evidence or controlled external completion.

Follow up on incidents

Assign investigations, corrective actions, closure reviews, and reminders so important follow-up does not disappear in email.

Prepare for audits

Export reports, records, files, approvals, activity history, and backup packages when supervisors, customers, or auditors ask.

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*****
"ZoTracker reduced our certificate admin time by 80%."
Safety Manager, Panther Drilling Corporation

Based on customer-reported certificate admin time reduction.

Why teams switch to ZoTracker

Replace scattered spreadsheets and disconnected platforms with one accountable workflow.

Manual lists, shared folders, and separate point tools can work for a while, but they get harder to trust when records need owners, reminders, approvals, files, reports, and audit history.

!

Life with scattered tools

  • Expired certificates are discovered too late.
  • Contractors arrive without required documents or orientations.
  • Incident follow-ups and corrective actions disappear in email threads.
  • Managers cannot quickly see missing proof, overdue work, or inspection gaps.
  • Audit prep takes hours or days because records and files are scattered.
VS

Life with ZoTracker

  • Expiry alerts show records before they go overdue.
  • Contractor readiness stays visible in one connected workspace.
  • Assigned follow-ups keep owners, due dates, files, and status together.
  • QR access and dashboards help field and office teams find the right record faster.
  • Audit-ready reports, exports, backup packages, and activity history are easier to prepare.

Better reporting starts with connected records.

ZoTracker keeps certificates, forms, incidents, equipment, projects, documents, reminders, and reports structured in one place so teams can spot gaps faster today and keep a cleaner foundation for future automation as their data matures.

Ready to replace spreadsheet chasing?

Start with certificates, contractors, forms, or incidents today, then expand when the rest of your workflow is ready.

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Core modules

Start with the records your team already manages.

Use the modules you need today, then expand as your compliance, operations, and reporting workflows grow.

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Certificates

Track certificate records for employees, contractors, and unassigned inventory with expiry alerts, approvals, employee ID/QR quick access, bulk upload, backup ZIP exports, and retention history.

Contractors

Track contractor profiles, compliance documents, certificate and orientation context, project relationships, and contractor readiness in one secure workspace.

Forms

Create forms with the builder, upload source PDFs, assign forms, collect submissions, review results, manage public access links with downloadable QR codes, and report on completion.

Incidents

Capture incidents, near misses, hazards, files, investigation details, corrective actions, closure approvals, analytics, and reminder workflows in one accountable process.

Equipment

Manage equipment profiles, inspections, maintenance schedules, parts, requests, assigned assets, secure access links, analytics, and reports.

Projects

Run project-level safety and compliance work with intake, assignments, milestones, tasks, Gantt planning, calendar views, logs, issues, approvals, change orders, files, capacity, analytics, and reports.

Orientations

Create orientations, assign them to employees or contractors, share secure access links, track completion, issue certificate files, and report on overdue training.

Reports

Use dashboards, analytics, reports, scheduled report workflows, and module exports to see compliance status and prepare audit-ready records.
How it works

Simple to start. Strong enough to grow.

1

Add records

Bring in employees, contractors, certificates, documents, equipment, projects, and customers.

2

Assign work

Assign forms, orientations, tasks, approvals, incidents, inspections, and project follow-up.

3

Track reports

Use dashboards, analytics, scheduled reports, reminders, and exports to stay ready.

Platform demo

See the connected workspace in action.

Watch how ZoTracker brings records, assignments, reminders, dashboards, and reports into one practical workflow.

Move from spreadsheets without a heavy rollout

Start with the records you already track, then add structure around them.

Most teams begin by moving the highest-risk lists and folders first: certificates, contractors, forms, incidents, equipment, documents, or project files. ZoTracker gives those records owners, due dates, files, reminders, and reports.

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Bring in existing spreadsheets, folders, certificates, and documents.
Add expiry dates, owners, review states, and reminder paths.
Invite the people, contractors, supervisors, or reviewers who need access.
Use dashboards, reports, exports, and activity history to stay ready.
Built for many industries

Built for teams that need safety proof, follow-up, and clean records.

Construction Track site orientations, worker certificates, toolbox records, equipment inspections, and project safety proof. Oil and Gas Manage contractor documents, safety tickets, field forms, equipment records, and audit-ready history. Field Service Connect technician credentials, customer work, service forms, equipment readiness, documents, and reports. Manufacturing Track training, incidents, inspections, corrective actions, recurring forms, equipment, and compliance records. Transportation Keep driver records, certificates, equipment context, field forms, incidents, and operating proof easier to review. Facilities Organize inspections, maintenance records, contractors, documents, incidents, building assets, and reports.
Built for the people responsible for the records

Give every role a clearer way to see what needs attention.

Safety Managers

See missing, expired, overdue, and audit-ready records before gaps become site or customer issues.

Operations Managers

Keep projects, equipment, contractors, customers, documents, and follow-up work connected to the right context.

Compliance Coordinators

Prepare reports, exports, approval history, and backup packages without rebuilding proof from scattered files.

HR and Admin Teams

Track onboarding, employee documents, orientations, certificates, assigned work, and renewal pressure.

Security and control you can trust

Give people the right access while keeping records protected.

ZoTracker supports role-aware permissions, MFA, encrypted browser connections, audit history, secure file workflows, and controlled access for employees, contractors, customers, and supervisors.

Secure access

Protect accounts with MFA and controlled login workflows.

Role-aware permissions

Keep teams focused on the records and actions they need.

Controlled QR access

Use QR and secure links where field access helps the workflow.

Audit-ready history

Keep activity, reports, files, and approvals easier to review.

Trusted by teams that care about compliance

Real feedback from ZoTracker users.

*****
"ZoTracker reduced our certificate admin time by 80%. It's easy, fast, and fully digital."
Safety Manager, Panther Drilling Corporation, SK

Based on customer-reported certificate admin time reduction.

*****
"We finally have one place to track contractors, orientations, and toolbox talks."
Compliance Coordinator, EMS Oilfield, MB
*****
"Well built, user friendly, and free for up to 3 users."
Verified G2 reviewer, Computer & Network Security
Frequently asked questions

What teams usually ask before starting.

ZoTracker is designed to start small, prove value with real records, and scale into broader tracking workflows as your team grows.

Yes. The Basic Free plan lets small teams start with real records and no credit card. It includes up to 3 users and 3 contractors. You can upgrade when you need more capacity.

ZoTracker helps teams spot expired certificates, missing contractor documents, overdue corrective actions, inspection gaps, scattered files, and audit-prep pressure before they become bigger problems.

ZoTracker is built for teams that have outgrown spreadsheet tracking. It adds ownership, reminders, approvals, file history, dashboards, reports, and role-aware access around the records teams already manage.

No. ZoTracker is strong for safety and compliance, but any industry can use it to track certificates, forms, incidents, equipment, projects, contractors, documents, reminders, reports, assigned work, and audit-ready proof.

Yes. Most teams start with a few high-value workflows, such as certificates, employees, contractors, forms, or incidents, then add equipment, projects, reports, QR access, and automation as the process matures.

Yes. ZoTracker includes reports, analytics, downloads, scheduled reports, backup exports, and activity history where the module supports them, so teams can respond to audits, customers, supervisors, and managers faster.
Start with the Basic Free plan

Start with your first safety, compliance, or operations records today.

Add certificates, contractors, forms, incidents, equipment, projects, documents, reminders, and reports. Start free with no credit card, then scale when your team is ready.

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